Close a project

Approaching the end date? Is it time to apply for the final payment and write a final report? Then you have come to the right place!

 

 

Congratulations – you are almost there!

Now you have contributed to making your place a little better! You should of course celebrate – but first, there is some administrative work left. When it is time to close the project, we advise you to prepare both your application for project support and your decision. Then you know that you are actually reporting on everything you promised in the application, and that you have fulfilled all parts of the decision. It is important that you have met the purpose and goal of the project. Then you should apply for the final payment, to receive the funds, and write a final report. We at the office are just a call away and support you along the way. Contact us if you have questions! Once the final report is submitted, you cannot make changes or add anything.

Leader check

Are you going to report a Leader check?

Our small Leader checks of up to 30,000 kronor do not have the same requirements as our regular project support. If you are going to report a Leader check, you do not need to read further on this page. You get it a bit smoother! You can find the reporting form on the same page you were on when you applied.

To the Leader check

Contact us for reconciliation

When you close the project, it is time to apply for the final payment. You do this at My pages at the Swedish Board of Agriculture's website. There you will also find instructions on how an application for payment works.

Remember to contact us at the Leader office before you submit the application for the final payment. It is your responsibility to keep track of your finances so that you follow the decision, but we can help review the application before you submit it. We do this to reduce the risk of you reporting expenses that are not approved. Such errors cannot be corrected afterwards and may lead to deductions – meaning less money in project support.

You should also write a final report, where you will answer a number of questions. If you are unsure about any question, you can always reach out and we will explain.

Contact Sofia or Maria

Keep track of the end date

Your decision states the project's end date. You need to apply for the final payment no later than this date. You do this in the Swedish Board of Agriculture's e-service. If you apply too late, you will receive a deduction on the granted support. If too much time passes, you will lose the support entirely. Remember to contact us well in advance so that we have time to review your application for the final payment before you submit it.

If for any reason you need more time in the project, it is important that you apply for an extension before the project period expires. We will help you with that! Contact us as early as possible.

The Swedish Board of Agriculture's e-service

Tell us about the project

We – and many others – are curious about how it has gone for you! Please share the results of your project with others, so that more can learn from what you have done. Also continue to inform that you have received Leader support – it can lead to more realizing their dreams through us!

When there is an opportunity, we would be happy to visit you. We also have a communicator who is happy to inform about your project in our channels.

 

Contact our communicator Jennie

Advice and information

Avoid deductions

  • Read the decision carefully. Follow the conditions, approved project plan, and budget. You must fulfill the purpose and goal stated in the decision. If you deviate from the project plan and your decision, you risk not receiving the funds you have applied for. Only the expenses stated in the decision are eligible for support. The decision also includes a checklist that you can use when applying for the final payment.
  • Be careful with the logos. Make sure the correct logos are included on all materials. If you miss this, there is a risk of deductions. We can provide advice if you are unsure.
  • Don't forget to separately account for the project's expenses. When it comes to accounting, it is important that you have separately accounted for the project. You do this by recording all income and expenses related to the project in a separate manner – for example, with a specific project number or cost center in the accounting program. You will need to produce a report from the accounting that shows you have separately accounted for the project, and where only the expenses that belong to the project are included. It is also important that you do not forget any expense.
  • Check with us before applying for payment. Don't forget that it is not possible to correct mistakes afterwards once you have submitted the application for partial or final payment. To reduce the risk of errors, it is important to check with us at the Leader office before you submit via the Swedish Board of Agriculture's e-service. Depending on the type of project you have, you will need to report in slightly different ways. We will guide you!

Report working hours

If you have hourly wage costs in the project, you should report working hours using the Swedish Board of Agriculture's form ”Project diary”. Remember to fill in the project diary continuously throughout the project period. You should also submit pay slips.

If you have a percentage employment in the project's budget, it is the pay slips that you should report.

Travel reimbursement

If you have car travel in the budget, you should report travel reimbursement using the Swedish Board of Agriculture's form.

When purchasing used equipment

When you purchase used equipment, you must find out if the equipment was purchased by the previous owner with support from public funds. To certify that this is not the case, you use the Swedish Board of Agriculture's form.