Carry out a project
Time to turn the idea into reality? We are with you throughout the journey. On this page, you will find important information for you who have received a positive decision from our board and are ready to get started!
We support you along the way
We want you to succeed with your project and are here when you need us. We will invite you to a small training where we go through the decision, how the application for payment works, logo rules you must follow, and other important information. We also answer questions that may arise during the project's progress and support with applications for payments. Do not hesitate to contact us if you have any questions.
Show that you are running a Leader project
All projects that receive Leader support must show this by using our logos (Leader Västra Småland's logo and a special EU logo). There are rules governing when and how the logos should be used, but this applies to websites, social media, advertisements, posters, and information sheets, for example. All projects receive information about the rules, and we will email the logos to you. If you are unsure whether you have used the logos correctly, please ask us, and we will take a look together!
It is important to remember to use the logos as it is a regulatory requirement from the EU to be able to receive the support paid out. The Swedish Board of Agriculture checks that the rules are followed.
Do it right in the accounting
When it comes to accounting, it is important that you separately account for the project. This means that you should show the project's finances separately from the rest of the operations. You do this by recording all income and expenses related to the project in a specific way – for example, with a special project number or cost center in the accounting program.
NYou will need to produce a report from the accounting that shows that you have separately accounted for the project, and where only the expenses that belong to the project are included. It is also important that you do not forget any expenses.
The Swedish Board of Agriculture checks that you have accounted separately. Projects that do not account separately will have deductions from the support.
Apply for payment
Our advice is to apply for payment continuously during the project's progress, especially for larger projects. In addition to not having to cover all the costs upfront, you also reduce the risk of deductions from the project support.
Contact us before You submit your application for payment in the Swedish Board of Agriculture's e-service. It is your responsibility to keep track of your finances so that you follow the decision, but we can help review the application before you submit it. We do this to reduce the risk of expenses that are not approved being reported. Such errors cannot be corrected afterwards and may lead to deductions – meaning less money in project support.
This also applies when applying for final payment.
Did it not turn out as you expected?
It is important that you follow your decision and work according to the project plan. But we know that things can change, or not always turn out as planned. Then it is important that you contact us.
It is possible to extend the end date if you need more time. It may also be possible to apply for a change of the support decision if, for example, the focus, budget, or financing plan changes.
But! It is important that you contact us before you make any changes, and before the project period ends. Otherwise, there is a risk that the support cannot be paid out.
Prepare yourselves
Read the final report – from the beginning
From experience, we know that one often wants to get started quickly, but it also helps if you do it right from the start. Feel free to look at the final report now, so you know what questions you need to answer later when it is time to conclude the project.
Inspire others
You are our ambassadors
Please tell others about us and the opportunity to apply for Leader support. You can inspire more to dare to take the step!
Are you using social media to talk about your project? Please tag us in posts and events. We would of course like to share your project with others.
This is how you do it – some more advice along the way
Report account number
You need to report which account number the money should be paid out to. You do this at the Swedish Board of Agriculture's website.
Apply for advance payment
There is an opportunity to apply for advance payment of the support as soon as you have received the formal decision from the Swedish Board of Agriculture – this applies to everyone except municipalities and authorities. In your support decision that you have received from the Swedish Board of Agriculture, you can see how much support you can receive.
Remember to report expenses even for the advance payment, it is part of your granted support. Reporting takes place in connection with the application for partial and final payment.
You can apply for advance payment via My pages at the Swedish Board of Agriculture's website.
Apply for partial payment
You can apply for partial payment at any time after you have received your support decision and have had expenses for the project.
We advise everyone to apply for partial payments continuously during the project period. You apply for partial payments via My pages at the Swedish Board of Agriculture's website. On the Swedish Board of Agriculture's website, there is also support and a guide for how the e-service works. There you will also find an instructional video on how to apply for payment.
Be careful with the payment proofs
In addition to invoice copies, you also need payment proof showing that the payments have gone through. A payment proof can be downloaded from the online bank, often you can click on “Historical payments” or similar. The payment proof should include the following:
- Payment date
- Paid amount
- Sender (which account the money was withdrawn from)
- Recipient (that the payment has gone to the same plusgiro, bankgiro, or account number as stated on the invoice)
- That the payment has been completed. “Immediate payment” is not considered a completed payment.
Report working hours
If you have hourly wage costs in the project, you should report working hours using the Swedish Board of Agriculture's form ”Project diary”. Remember to fill in the project diary continuously throughout the project period. You should also submit pay slips.
If you have a percentage employment in the project's budget, it is the pay slips that you should report.
Travel reimbursement
If you have car travel in the budget, you should report travel reimbursement using the Swedish Board of Agriculture's form.
When purchasing used equipment
When you purchase used equipment, you must find out if the equipment was purchased by the previous owner with support from public funds. To certify that this is not the case, you use the Swedish Board of Agriculture's form.
Avoid deductions
- Read the decision carefully. Follow the conditions, approved project plan, and budget. You must fulfill the purpose and goal stated in the decision. If you deviate from the project plan and your decision, you risk not receiving the funds you have applied for. Only the expenses stated in the decision are eligible for support.
- Be careful with the logos. Ensure that the correct logos are included on all materials. If you miss this, there is a risk of deductions. We can advise you if you are unsure.
- Don't forget to separately account for the project's expenses. To avoid deductions, you should be able to produce a report from the accounting that only includes the expenses related to the project.
- Check with us before applying for payment. Don't forget that it is not possible to correct mistakes afterwards once you have submitted the application for partial or final payment. To reduce the risk of errors, it is important to check with us at the Leader office before you submit via the Swedish Board of Agriculture's e-service. Depending on the type of project you have, you will need to report in slightly different ways. We will guide you!